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PDF guide · 29 pages A4 · October 2026 edition

Running a Self-Hosted Automation Server for a Teamn8n Community Edition without Enterprise: what the licence allows, Community vs paid features, users and roles, SSO in front, dev/prod with Git, execution limits — and 4 templates

€29VAT included · one-time

Cover of the PDF guide “Running a Self-Hosted Automation Server for a Team”

29-page A4 PDF (1.2 MB), 12 chapters, paginated chapter list. Instant download, corrected editions included.

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Your team runs the free, self-hosted n8n and the questions pile up: are we allowed to, who can see which credential, how do we stop edits going straight to production, what will the server refuse? This guide answers each one from the official texts — the licence quoted word for word, the documentation and the pricing page read on 28 October 2026, their contradictions shown — then gives you the four documents a team needs to run the instance properly.

A4 pages
29A4 pages
chapters
12chapters
latest edition
Oct 2026latest edition

For you if

  • Your company runs self-hosted n8n and more than one person now builds workflows
  • You must explain to a manager or a client what the Community licence allows, with the source
  • You are weighing the Business plan against organising the free edition properly

14-day money-back guarantee

One email is enough for a full refund, no questions asked. Download right after payment, link also emailed to you.

What you get

What is inside the guide

  • 12 chapters, 29 pages

    From the licence to the monthly review, with a paginated table of chapters.

  • The licence, quoted

    The Sustainable Use License and n8n’s licence FAQ word for word, then eight team situations read one by one (contractors, clients, groups, customer servers).

  • Community vs paid, dated

    Nineteen team features across Community, Registered Community, Business and Enterprise, prices included, and the places where docs and pricing page disagree.

  • Users and roles

    What a free instance really allows (owner, members, no sharing), three team layouts without paid roles, credentials without sharing.

  • SSO in front

    What an authentication gate gives and does not give, and the six paths that must stay outside it.

  • Dev and prod with Git

    Two instances side by side, export and import commands, the four documented import behaviours that catch teams out.

  • Every documented limit

    Concurrency, timeouts, size caps, the endpoints n8n rate-limits itself, retention — with defaults — and how to size the concurrency limit.

  • 4 templates

    Onboarding and offboarding checklist, access-rights matrix (blank and filled), release procedure dev to prod, monthly instance review.

Actual chapter list

12 chapters, pages 5 to 29

  1. 01The short answerp. 5
  2. 02What the licence allows a company to dop. 6
  3. The three sentences that matter6
  4. What n8n means by “internal business purposes”6
  5. Team situations, one by one7
  6. The .ee files and licence keys8
  7. Notices, termination, and the 30-day cure8
  8. 03Community vs paid plans: the feature tablep. 9
  9. The four self-hosted editions9
  10. Prices and volumes, as read on the pricing page9
  11. Team features, plan by plan9
  12. What a paid plan does not change11
  13. 04Users, projects and rolesp. 12
  14. Instance roles12
  15. Project roles12
  16. What a Community team really gets12
  17. Three ways to organise a team without paid roles13
  18. Credentials in a team without sharing13
  19. Lost access: the commands to know14
  20. 05SSO without Enterprise: an authentication layer in frontp. 15
  21. The principle15
  22. What it gives you, and what it does not15
  23. Paths that must stay outside the gate15
  24. Offboarding with a gate16
  25. 06Dev and prod: two instances and Gitp. 17
  26. Why two instances rather than one with naming rules17
  27. The two instances side by side17
  28. Export from dev into Git17
  29. Import into prod18
  30. Parameters that differ between dev and prod19
  31. What the paid Environments feature adds19
  32. 07Execution and rate limits on self-hosted n8np. 20
  33. What is not capped20
  34. Concurrency20
  35. Timeouts20
  36. Size limits21
  37. Endpoints n8n rate-limits itself21
  38. Retention22
  39. Sizing the concurrency limit22
  40. The limits you will really meet22
  41. 08Template 1 — Team onboarding and offboardingp. 23
  42. Onboarding23
  43. Offboarding (same day as departure)23
  44. 09Template 2 — Access-rights matrixp. 24
  45. Legend24
  46. Blank matrix24
  47. Filled example: a five-person team on Community24
  48. If you are on a paid plan25
  49. 10Template 3 — Release procedure, dev to prodp. 26
  50. Before26
  51. During26
  52. After26
  53. 11Template 4 — Monthly instance reviewp. 28
  54. 12Sourcesp. 29

Preview

Two real pages of the PDF

Chapter list page of the guide “Running a Self-Hosted Automation Server for a Team”
Page 3: chapter list (click to enlarge)
An inside page of the guide “Running a Self-Hosted Automation Server for a Team”
Page 10 (click to enlarge)

Compare before you buy

What already exists, and what this guide adds

OptionWhat it gives youWhat is missing or what it costs
n8n documentation and pricing pageThe official reference, free.Spread over dozens of pages, and they contradict each other on several team features; nothing on how to organise a team on the free edition.
Forum threads and blog postsQuick answers to one question.Often undated, rarely sourced, sometimes about the old licence (Apache 2.0 with Commons Clause, until March 2022).
Business planSharing, project roles, SSO, environments, from the interface.€800 a month, or €667 a month billed annually (n8n.io/pricing, 28 October 2026).
This guideOfficial texts quoted and dated, contradictions flagged, a working organisation for the free edition and four ready templates.€29 once, corrected editions included, 14-day guarantee.

In pictures

Hand taking notes in a notebook
Hand taking notes in a notebook. Photo: geekcalendar, CC BY 2.0
Desk cluttered with books, files and a screen
Desk cluttered with books, files and a screen. Photo: trec_lit, CC BY 2.0
Fountain pen on a page of handwritten notes
Fountain pen on a page of handwritten notes. Photo: vidalia_11, CC BY 2.0

Illustrative photos, published by their authors under a free licence.

Running a Self-Hosted Automation Server for a Team — €29

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Seller: LACANGEL GROUP (SAS, Paris, France, VAT FR21995268018). Prices VAT included. Terms of sale

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Articles that lead into this guide

FAQ

Frequently asked questions

Is this legal advice?

No. The licence chapter quotes the Sustainable Use License and n8n’s licence FAQ word for word and applies them to common team situations. For a specific product built on n8n, the guide tells you what to send to license@n8n.io.

Does it cover n8n Cloud?

Only for comparison (plans, limits). The licence FAQ itself applies to the self-hosted version; the organisation and templates are written for self-hosted instances.

Which n8n version was checked?

The documentation, licence and pricing page were read on 28 October 2026, when the stable release was n8n 2.45.4. Every price and limit is quoted with its source so you can check it again.

Is it part of the English guides library?

No: it is sold on its own. The library keeps its two guides at its current price.

How is the guide delivered?

As an A4 PDF file, downloadable right after payment from the confirmation page; the link is also emailed to you and stays available from the “Retrouver mes achats” (find my purchases) page. The templates are printable and meant to be filled in.

What if the guide is not right for me?

14-day commercial guarantee: full refund on simple email request to admin@tech-bharat.com, no questions asked (terms and conditions, article 6).

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